Completing the I-9 Form
The I-9 form is a mandatory document for verifying the identity and employment authorization of individuals hired for employment in the United States. Compliance with the form’s requirements is essential for both employers and employees.
Section 1: Employee Information and Attestation
In the first section of the I-9 form, employees are responsible for providing their personal details, including their full name, address, date of birth, and an attestation of their employment authorization. They must select the appropriate status as a citizen, noncitizen national, lawful permanent resident, or alien authorized to work. This section must also include the employee’s Social Security number, and they must present acceptable documents providing evidence of identity and employment authorization.
Section 2: Employer Review and Verification
The employer must complete the second section of the I-9 form by examining the documents presented by the employee that attest to their identity and employment authorization. The employer will record the document title, issuing authority, number, and expiration date, if applicable. Employers are required to physically examine each document to determine if it reasonably appears to be genuine and relates to the employee presenting it.
Section 3: Reverification and Rehires
For employees who are rehired within three years of the initial date of hire or whose employment authorization requires re-verification, Section 3 of the I-9 form must be completed. Employers will confirm that the previously employed individuals still have the rights to work in the United States and, if necessary, update the form with the new date of rehire and any new documentation if the original has expired.