Form I-9 Updates and Best Practices
It’s imperative for employers to stay current with Form I-9 requirements to ensure compliance with employment eligibility verification laws and to implement best practices within their organizations.
Staying Informed on Legal Changes
Legal updates to Form I-9 are a frequent occurrence, with the most recent version mandated for use by employers as of August 1, 2023. Employers must regularly check the USCIS website or subscribe to updates to be notified of such changes. Beginning November 1, 2023, usage of the updated Form I-9 is compulsory for all employers. Staying informed is crucial for compliance and avoiding potential penalties.
Internal Audits and Training
Employers are advised to conduct internal audits on a regular basis to ensure that all I-9 forms are completed accurately and retained correctly. These audits should be conducted by staff who are trained and well-versed in the I-9 process.
Training is equally important to foster a culture of compliance. Following the updates, it’s essential that employers:
- Provide updated training for staff involved in the I-9 and E-Verify processes.
- Emphasize fraud awareness and anti-discrimination practices in training programs.
By doing so, employers demonstrate a good faith effort in verifying that their employees are authorized to work in the United States.